For any government in Australia, healthcare services tender are a way for service providers in this industry to take the next step in their operations and manage and fulfil those big contracts that can make all the difference to the bottom line.
Here at Tsaks Tender Solutions, our skilled tender writers and bid consultants ultimately determine how best to portray our clients positively (but truthfully) on any tender form or schedule through the following means below;
Business and specifically contact details are always required for most tenders, despite how they obvious they may be.
Below are a list of the usual details (and others) that our clients are often expected to include in their response;
- Company name, business address and contact details (phone/email/fax/website)
- ABN/ACN (Remember! The difference in these registration numbers is that the ACN is the same as an ABN but without the ABN’s first two numbers)
- Company profile (We engage our clients to share their business history and some achievements and projects/jobs they have completed to date)
- Subcontractors(Many tenderers may apply for a tender and use subcontractors to fill in the gaps in their business capabilities or resources)
- Pricing (Tsaks Tender Solutions will be able to assist on pricing dependent on the industry and willingness of our clients to share their financial details. However, we always encourage our clients to complete this section first as the pricing is always one of the most important parts of any tender or bid response)
- Proposed Schedule (Milestones/Delivery dates) (Our writers will determine these schedules with our clients, dependent on the procuring company’s own schedule within the contract. Often, we demonstrate these schedules through the use of Gantt charts or timelines for better visuals)
- Applicable insurances (Commonly, we expect most clients to have the following insurance policies – Public/Product Liability, Professional Indemnity and Workers Compensation. If our clients do not have one, by default, we state a commitment to obtaining these insurances before the contract start date)
- Contract variations (Sometimes, clients require a variation to the contract terms in order to adequately fulfil the tendered services required or for exception to be made within reason. Tsaks Tender Solutions advises on whether such variations are necessary and if so, how they benefit not only our client but the procuring company as well)
Win themes are usually implicit ways in which our writers at Tsaks Tender Solutions write to best portray our clients’ services and prior achievements. For any section of a tender, we do our best in crafting responses that elicit reliability and competence.
Common questions that allow us to utilise win themes are;
- What prior projects/jobs have our clients completed and how?
- Demonstrate your capability to perform the tender requirements/contract?
- Describe your past experiences in the industry?
Using win themes should be universal across any tender, fashioning your responses in a way that appeals to the evaluation panel in a way that is integral but without dishonesty or deceit.
Our skilled group of writers and consultants at Tsaks Tender Solutions work together to make these themes implicit, subconsciously answering a reader’s concerns for each of our clients’ sections. The purpose of win themes is to reassure the tender evaluation panel that our bid or tender response covers all aspects of the work required.
We aim to ensure that our response conveys reliability and capacity of the client from start to finish. We assume that regardless of our client’s position in our industry (at the very beginning or as an experienced contractor), that they will win!
Proofreading and Submission Requirements
Sometimes, clients are able to get all the substantive content ready for their tender response but fail at the finishing line when it comes to proofreading and submitting the response itself.
In terms of proofreading, we ensure all clients that our writers closely review each section in detail from start to finish. Grammatical errors, misconstrued sentences and technical ambiguities are all missteps that we must always address. A second writer from Tsaks Tender Solutions will usually review our first writer’s work, correcting errors that are often not seen by the original writer themselves.
Our dedication to paragraph structure and length is exceptional and only another way for our clients to feel confident not only in their business capability and expertise but in our services to help them towards the next level.
As for submission requirements, we always inform our clients before the submission date via correspondence of the correct method and procedures required.
While our clients may assume that simply printing out the filled in forms and putting it in an envelope is all that is necessary, we provide the following example below of how more work is sometimes required at the last step;
- One signed copy of their Tender submission marked ORIGINAL and be unbound and clipped (not stapled);
- Two (2) sets to be marked COPY and bound;
- Any brochures or pamphlets must be attached to both the original and any required copies;
- One complete electronic copy (including brochures and pamphlets) on a USB disk or Compact Disk readable by Adobe Reader, Microsoft Office or other industry standard software.
Ultimately, we always closely review our work after we have finished and the way in which it must all be submitted.
Call Tsaks Tender Solutions now on 0421 272 686 to speak with our expert tender writers on our local council tender services. We provide a round-the-clock service, at great rates.